Terms & Conditions


Terms of Payment

Payment is required within 14 days of receipt of registration, and must be received prior to the event.

Each paying delegate is classified as an Affiliate Member/s of the Australasian Railway Association (ARA). ARA Affiliate Member status is valid for financial year but does not provide access to other ARA member benefits. At the conclusion of the current financial year, individuals from non-ARA member companies will automatically revert to non-ARA member status while those employed by an ARA member company will continue their status as a full ARA member for the paid duration of their ARA membership. Payment is taken as acceptance of these terms.


Cancellation and Substitution

Cancellations must be advised in writing at least 10 working days prior to the event. A refund and/or credit will not be given if a delegate fails to attend or cancels within 10 working days prior to the event. Substitutions can be made at any time. ARA reserves the right to postpone or cancel an event and will make every effort to contact participants in the event of an alteration to the program.


Collection, Use and Storage of Personal Information

ARA collects your personal information if you choose to supply it to us through our website forms. By filling out these forms and providing personal information through this website, you consent to ARA collecting and storing this information as well as further information as may be provided by you in order that we may follow up your enquiries. This personal information is used for the primary purpose for which it is collected but may also be used for secondary purposes which are related to the primary purpose. This includes the provision of ongoing information about our business and upcoming events.

ARA will take reasonable steps to protect the personal information that we hold from misuse, loss, unauthorised access, modification or disclosure. We will also take reasonable steps to ensure that the information is accurate and up to date.

All personal information collected by ARA through this website is stored electronically in a secure database. We will not store personal information for longer than necessary and when it is no longer required, it shall be deleted from the database. If, from time to time, any information stored by ARA in electronic form is reproduced in hardcopy pursuant to the uses described in this policy, or as otherwise permitted or required under law, ARA shall ensure that such hardcopies are stored securely at its office premises and shall see to the safe destruction of any such hardcopies within the same period as the electronic data to which it corresponds.

To the maximum extent permitted by law, personal information collected by ARA through this website shall not be disclosed by ARA to any person (other than an employee of ARA) or organisation without the consent of the person to whom the information pertains.